Confirm the booking basics in writing with the affiliate: date, pickup time and location, passenger details, vehicle class, and the agreed rate. Verbal agreement is not a confirmation.
Confirm the operational details: the affiliate’s driver and vehicle information, their contact for the day of the trip, and the deadline by which they must send driver details to you.
Confirm the money and the paperwork: rate, payment terms, and any required insurance or operating documentation your company requires on file.
Confirm the escalation path: who you call at the affiliate if the driver is late, and who calls your client. Every farm-out should have a named owner on both sides until the trip is complete.
General educational information, not a service guarantee or a statement of company results.
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